The Request for Quotation (RfQ) Method may be used for the procurement of goods (or goods and related services), works or general services.
When undertaking procurement in accordance with this method, the procuring entity must:
- Request for quotations from a minimum of three bidders
- Use the SBDs issued by the Ministry of Finance and pre-cleared by AGO
- Include a clear statement of the requirements
- Give the bidders adequate time to prepare and submit a quotation
- Only one quotation shall be submitted by a bidder
- No negotiation is permitted
- The procuring entity will issue a purchase order to the successful bidder
Select the general category that your procurement falls under below and download the RFQ Document
| WORKS | Threshold (SAT) | Downloads |
| This procedure applies to written quotations for WORKS procurement which may include: – Construction, rehabilitation or maintenance of simple works as may be required for example for local roads/access trails, community water supplies, minor buildings and electrical supply lines/wiring This procedure should generally apply to technically simple, low cost works requirements which can be provided by in-country contractors, preferably commencing within two weeks. | $150,000.00 | RFQ Minor Works |
| GOODS & RELATED SERVICES | ||
| This procedure is applies to written quotations for GOODS & RELATED SERVICES procurement, in which: – “Goods” are minor equipment/ appliances/ tools, operating & maintenance supplies (e.g spare parts, tyres, stationery) and commodities (e.g. fuels, raw materials, perishable foodstuffs) – “Related Services” are freight, insurances, customs clearing, transport & handling, inspection, testing & commissioning, training, preparation of guides & manuals This procedure should generally apply to technically simple, low cost requirements with supply lead times from placement of order not exceeding eight weeks | $100,000.00 | RFQ Minor Goods & Related Services |
| GENERAL SERVICES | ||
| This procedure applies to written quotations for GENERAL SERVICES procurement, which may include: – garbage & sewage collection; cleaning; landscaping, lawn mowing and gardening, vehicle servicing, printing layout, topographical, set out & cadastral surveying; soil sampling; materials testing; – services involving manual or labor based skills with relatively minor materials inputs This procedure should generally apply to technically simple, low cost requirements which can be provided from in-country services providers, preferably commencing within two weeks | $100,000.00 | RFQ Minor General Services |