Procurement of Goods & Related Services

Follow the Below Steps to Download the Goods & Related Services Standard Bidding Documents.

STEP 1: Defining Goods & Related Services

The procurement of Goods and Related Services (GRS) embraces a multitude of supply requirements across numerous development sectors and operational contexts which includes but is not exclusive of information technology and communications, health, education, agriculture, infrastructure (transportation, water supply and sanitation, power generation and distribution), mobile plant and vehicles, manufacturing and machinery maintenance.

The nature of Goods may vary from very simple described objects, supplies minor equipment/ appliances/ tools, operating & maintenance supplies (e.g. spare parts, tyres, stationery) and commodities (e.g. fuels, raw materials, perishable foodstuffs) to highly technical complex and very costly aerospace vehicles and process/ manufacturing equipment.

Related Services usually are a relatively minor portion of GRS supply requirements but are none the less important in enabling the final effective use of the Goods, in the form of installation/commissioning, testing, training, production of operation and training materials and maintenance. Related services can be freight, insurances, customs clearing, transport & handling, inspection, testing & commissioning, training, preparation of guides & manuals

If your procurement meets the above description of Goods & Related Services, proceed to the next Step 2 below. If not, please return to the Standard Tender Document Page.

STEP 2: Determining the Contract Value

Does your Contract Exceed SAT $100,000.00?

YES	Proceed to the STEP 3 below
NO	Proceed to the Request for Quotation Page

STEP 3: Download Standard Bidding Document

Note that the following documents shall be used together with appropriate references to Government’s Treasury Instructions – Section 6: Procurement & Contracting (Amended 2020) and Procurement Operating Manual 2020

DOWNLOADS:

These standard bidding documents (SBD) for Procurement of Goods – Open Competitive Bidding have been prepared by the Ministry of Finance with the clearance of the Attorney General’s Office. Their use is mandatory for the procurement of goods through open competitive bidding according to the Government of Samoa Treasury Instructions Section 6 Procurement & Contracting.

Any substantial revisions or such that have not been pre-cleared by AGO to the Instructions to Bidders or General Conditions of Contract in this SBD will require the clearance of AGO before the procurement may proceed.

Provided that a procuring entity uses a standard template pre-cleared by AGO, there is no need for AGOs’ clearance to be obtained. However, if a procuring entity wishes, AGO clearance may be obtained to confirm only that the following have been adhered to:

(a) in all material (significant) aspects, the Tender Documents have been followed; and
(b) that the conditions as specified in the Tender Data Sheet (“TDS”) are fair and equitable to all Bidders and that the Government’s interests are sufficiently protected; and
(c) the evaluation, eligibility and qualification criteria as specified in the Tender Documents are appropriate in accordance with the contract context and the relevant market/industry; and
(d) that the SCC sufficiently and adequately expand on the provisions referred to in the GCC and do not expose Government to any reasonably foreseeable risks; and
(e) that the SCC are sufficient and adequate in their coverage of the GCC and do not expose the Government to avoidable risk.

These SBD are designed for the procurement of goods and related services which are to be financed using public funds over SAT$100,000.

Those wishing to submit comments or questions on this document or to obtain additional information are encouraged to contact:

Procurement Division

Ministry of Finance